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    Adviser Assistance Checklist 9

    CHECKLIST 9 of 12:
    March-April

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    DISTRIBUTION DAY

    • Check out herff.ly/ybk-day for tips, tricks and resources.
    • Will you be moving boxes and setting up tables? Do you need help?
    • How will you handle “extras” such as name plates, dust jackets and autograph supplements?
    • Think through how you’ll distribute personalized books without mixing up names.
    • Will students need places to sign books? Will it be a party atmosphere?
    • How will students prove their payments? Did you know Herff Jones has wristbands you can hand out as entry tickets to your events?
    • Make a kit for last-minute sales with a receipt book, computer, pens and money collection envelopes. Make sure you have staffers assigned to a sales table.
    • Print a distribution list from eBusiness and resolve any potential issues such as duplicate orders, balances due, missing information or students who have moved.
    • If you opt for name plates, you should receive them in time to check spelling and cross-check against your eBusiness list. If you
      check these as soon as they arrive, you may even have time to order replacements.
    • When books arrive, take a minute to have a big reveal moment with your staffers. Make it special, and take lots of pictures! Send them to us at ybk@herffjones.com.
    • Inspect and count all of your books when they arrive. We try to send extras to account for any scuffs acquired during shipping.
    • Don’t forget to pull books for your classroom, administrators, the library, contests and critiques. When you get down to about five books, start a waiting list.
    • Keep entering all sales into eBusiness so your records are correct.

    AND ANOTHER THING

    • It’s time to get your spring supplement done! Allow two to three weeks for printing and shipping.
    • Get next year’s staffers together and let them know about summer workshops. Plan some whole-staff activities for the spring.
    • Look for summer workshops in your area and start the paperwork to make those happen.

     

     

    Additional Resources

    Dream Big

    Hear it from Ann – It’s always fun to study the new releases, noting what staffs are doing well and how trends are shifting. Whatever time I allot to reviewing books, I always wish I had more.

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    Yearbook Questionnaire

    Getting feedback from the student body is a great way to gain students’ interest in buying a yearbook. Use this questionnaire, or develop your own, to gain useful information when planning your next yearbook.

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    Adviser Assistance Checklist 10

    Your yearbook to-do list for April-May.

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