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    Adviser Assistance Checklist 10

    CHECKLIST 10 of 12:
    April-May

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    ESSENTIALS

    • Spring delivery books, if you do a supplement, it’s time to submit.
    • Make your final invoice payment before you leave for summer. (This invoice does not arrive until after shipping is added.) Also, plan your budget for next year.
    • When your book is delivered, submit it to Portfolio, a showcase of Herff Jones’ best
      books. Find the form at herff.ly/portfolio-submit.
    • Write thank you notes to all who assisted with this year’s book — handwritten is best.

    NEXT LEVEL

    • Submit your book to NSPA, CSPA and state organizations for evaluations.
    • Have outgoing editors write job descriptions and letters to next year’s editors.
    • Hold one-on-one interviews with each staff member about the good and bad of the year. Compile ideas for future growth.
    • Design theme packets as a class project.
    • Create a tentative ladder.
    • Notify rising seniors and their parents about required photo deadlines and costs. If possible, insert a flier into rising senior mail or email from the school.

    EXPERT

    • Plan next year’s ad campaign and begin selling. Send renewal letters to all existing advertisers.
    • Get book and ad sales fliers ready for next year’s registration packet or online newsletter. Update your school website for the summer.
    • Develop an exchange list and share your book (or PDFs of your favorite spreads) with other schools.
    • Establish a plan for summer coverage.
    • Schedule summer get-togethers and make contact lists. Start team-building between new and incoming staffers.
    • Make final workshop arrangements.

     

     

    Additional Resources

    Adviser Assistance Checklist 8

    Your yearbook to-do list for February-March.

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