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Adviser Assistance Checklist 10

CHECKLIST 10 of 12:
April-May

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ESSENTIALS

  • Spring delivery books, if you do a supplement, it’s time to submit.
  • Make your final invoice payment before you leave for summer. (This invoice does not arrive until after shipping is added.) Also, plan your budget for next year.
  • When your book is delivered, submit it to Portfolio, a showcase of Herff Jones’ best
    books. Find the form at herff.ly/portfolio-submit.
  • Write thank you notes to all who assisted with this year’s book — handwritten is best.

 
NEXT LEVEL

  • Submit your book to NSPA, CSPA and state organizations for evaluations.
  • Have outgoing editors write job descriptions and letters to next year’s editors.
  • Hold one-on-one interviews with each staff member about the good and bad of the year. Compile ideas for future growth.
  • Design theme packets as a class project.
  • Create a tentative ladder.
  • Notify rising seniors and their parents about required photo deadlines and costs. If possible, insert a flier into rising senior mail or email from the school.

 
EXPERT

  • Plan next year’s ad campaign and begin selling. Send renewal letters to all existing advertisers.
  • Get book and ad sales fliers ready for next year’s registration packet or online newsletter. Update your school website for the summer.
  • Develop an exchange list and share your book (or PDFs of your favorite spreads) with other schools.
  • Establish a plan for summer coverage.
  • Schedule summer get-togethers and make contact lists. Start team-building between new and incoming staffers.
  • Make final workshop arrangements.

 

 

Additional Resources

Conquering Group Photo Day

Use this step-by-step plan to conquer group photo day!

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Top 10 Tips for Developing a Theme or Concept

You can’t pull a theme out of a hat. Take a moment with these brainstorming suggestions to pick the perfect unifier for your school this year.

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Creating a Ladder for Traditional Coverage

Just as you would never attempt to build a house without blueprints, you should never begin a yearbook without a ladder. “Ladder” is the yearbook term for a page-by-page diagram showing the yearbook’s contents.

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