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August Checklist


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  • Have you called your rep today? Hammer out budgets and deadlines now.
  • Curriculum resources aplenty: How to Yearbook: The HJ Way, is available in print with resources online at
    If you’re new, read the Welcome section!
  • Start teaching with online video tutorials for eDesign and InDesign. (Click the help button when you’re logged in to eDesign or check out the Learn menu on
  • Get right with your admins. Sync your calendars and introduce your editors.
  • Set up eBusiness. Find it in the Setup menu on
  • ll that book. Don’t miss the opportunity to sell yearbooks at registration or back-to-school nights. Consider offering the lowest price of the year at these events.
  • Find your HJ kit and start making decisions about the book. Use the desk ladder or wall ladder to chart a coverage plan. Choose fonts, color palettes and designs using the kit resources.


  • If you already have a theme for this year, decide if you’ll follow a traditional coverage model or an alternative plan, like chronological or umbrella.
  • Get those photographers snappin’. Make sure your staffers are capturing the start of school.
  • Review staffers’ roles, discuss workflow, approval process and begin gathering content for the first deadline.
  • Start designing your cover and endsheets.
  • Returning staffers should be planning the look and feel of the book. Theme carries over to opening/closing, endsheets, dividers and mods.


  • Build type packages for headlines. Choose styles for caption lead-ins, subheads and sidebars.
  • Some advisers start working from the back of the book with ads. Some start with the front. Choose which works best for you.
  • Assign spreads to each deadline. Create a calendar and make sure everyone, including parents, know what’s up.



Additional Resources


The Herff Jones 2019 “best-of” publication, Portfolio, which showcases the amazing work that came from our yearbook staffs across North America in 2018 is now complete. From the thousands of yearbooks printed by Herff Jones last year, 420 schools were chosen across multiple categories. Ask your rep about ordering a …

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Top 10 Tips for Writing Detail-Packed Captions

Captions are the most read copy in a yearbook because they provide immediate information about what is happening in the photographs featured on the spread. As such, they should be filled with facts and details that the reader wouldn’t otherwise know.

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