Adviser Assistance Checklist 9
CHECKLIST 9 of 12:
March-April
DISTRIBUTION DAY
- Check out herff.ly/ybk-day for tips, tricks and resources.
- Will you be moving boxes and setting up tables? Do you need help?
- How will you handle “extras” such as name plates, dust jackets and autograph supplements?
- Think through how you’ll distribute personalized books without mixing up names.
- Will students need places to sign books? Will it be a party atmosphere?
- How will students prove their payments? Did you know Herff Jones has wristbands you can hand out as entry tickets to your events?
- Make a kit for last-minute sales with a receipt book, computer, pens and money collection envelopes. Make sure you have staffers assigned to a sales table.
- Print a distribution list from eBusiness and resolve any potential issues such as duplicate orders, balances due, missing information or students who have moved.
- If you opt for name plates, you should receive them in time to check spelling and cross-check against your eBusiness list. If you
check these as soon as they arrive, you may even have time to order replacements. - When books arrive, take a minute to have a big reveal moment with your staffers. Make it special, and take lots of pictures! Send them to us at ybk@herffjones.com.
- Inspect and count all of your books when they arrive. We try to send extras to account for any scuffs acquired during shipping.
- Don’t forget to pull books for your classroom, administrators, the library, contests and critiques. When you get down to about five books, start a waiting list.
- Keep entering all sales into eBusiness so your records are correct.
AND ANOTHER THING
- It’s time to get your spring supplement done! Allow two to three weeks for printing and shipping.
- Get next year’s staffers together and let them know about summer workshops. Plan some whole-staff activities for the spring.
- Look for summer workshops in your area and start the paperwork to make those happen.
Additional Resources
Create a Staff Recruitment Plan
Don’t tell anyone, but yearbook advisers are really more like coaches than teachers. Like coaches, yearbook advisers provide training in fundamentals and skills, they motivate and challenge, and they stress teamwork.
Getting to Know Your Team
A well-trained yearbook staff is a finely tuned machine where everyone chips in to help so that deadlines are met and the book is the best it can be. Done well, it is a true testament to the power of working together as a team.
Top 10 Tips for Writing Headlines
A headline grabs the readers’ attention and pulls them into the coverage on the yearbook spread. These guidelines will help in writing effective headline packages.
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