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Announcement Etiquette College

Graduation Announcements

Mail announcements to family and friends two weeks before to two weeks after graduation. You may write “No gifts, please” at the bottom if you wish.

Announcement (Tissue) Inserts

If your order contains tissue inserts, place this translucent paper on the inside of your announcement.


The outer envelope, with the gummed flap, is the mailing envelope. Hand address it legibly, using black or blue ink. Abbreviations in the mailing address should be avoided:

Mr. John Smith
383 North Street
Louisville, Kentucky 55512
Mr. and Mrs. Paul Jones
39 West 18th Street
Albany, New Jersey 77701


The inner envelope should bear the name of the addressee(s). This may be expressed informally as:

Aunt May and Uncle Bill
Mr. and Mrs. Johnson
Mary and Paul
John Smith
Miss Reagan


Place the announcement in the inner envelope with the folded edge being inserted first, with the front of the announcement facing the flap. Then, apply a foil envelope seal, if included with your order.

Place the inside envelope facing toward the back of the outside envelope when inserting. Seal securely by moistening the gummed flap. Send via first class mail.

Thank You Notes

A short note of thanks, written by hand, should go to all who have sent a gift. Acknowledge the gift as promptly as possible after its receipt.

Additional Resources

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