Back to Graduation

    College Graduation Party Checklist

    Congrats soon-to-be graduate! It’s time to celebrate. At Herff Jones, we take pride in being a part of each graduation day.

    You worked hard for that degree, now throw yourself the party you deserve. Check out our helpful checklist to stay on track with planning either a large party or a smaller celebration with close family and friends. The choice is yours, we’re just here to help you get organized.

    College Grad Checklist

    First Things First

    checked checkboxDownload this graduation party checklist. Because you’re graduating soon!

    checkboxChoose a date, time and location for your graduation party

    checkboxStart building your guest list

    checkboxCreate your food and drink menu

    checkboxRent tables, chairs and tents if needed

    checkboxCollect photos, awards, trophies, and more for your photo board or memory table

    checkboxCreate and order your invitations

     

    1 to 2 months

    checkboxComplete your guest list

    checkboxMail invitations

    checkboxPut together a list of hotels for anyone traveling from out of town

    checkboxOrder keepsakes that can be displayed at the party, such as a signature diploma frame

     

    2 to 3 weeks before

    checkboxOrder thank you notes, return address labels and stamps

    checkboxOrder your cake

    checkboxCreate a slideshow of your favorite photos to play on a TV or projector

    checkboxDepending on location, you may need to board your pets; make reservations for them, too

    checkboxBuy decorations, paper plates, napkins, utensils table cloths and more

    checkboxOrder flowers

     

    Week Before

    checkboxMake a great music playlist

    checkboxMake sure you have a speaker to play music

    checkboxMake sure you have a slow cooker, serving dishes and coolers ready to go

    checkboxBegin purchasing food and beverages

    checkboxConfirm delivery of rental equipment

    checkboxMake sure you have plenty of trash bins and trash bags

    checkboxCheck the weather forecast for rain and make any necessary arrangements

     

    Day Before

    checkboxTime to decorate

    checkboxPick up food and any remaining beverages

    checkboxSet up memory tables and photo boards

    checkboxCreate a hastag for people to share pictures on Instagram and Twitter

    checkboxClean, clean, clean!

     

    Big Day

    checkboxPick up cake

    checkboxPick up flowers

    checkboxGet ice

    checkboxPut signs and balloons outside the venue

    checkboxTake your pet to the kennel

    checkboxSet out trash and recycling bins

    checkboxSet up tables and chairs

    checkboxTurn up the music

    checkboxChill drinks and display food

     

    Week After

    checkboxSend thank you notes to everyone who helped set up, cook and clean

    checkboxSend personalized thank you notes to people who gave gifts within two weeks

    DOWNLOAD THIS GRADUATION CHECKLIST AS A PDF SHOP GRAD ESSENTIALS »

     

    Additional Resources

    Announcement Etiquette College

    Everything you need to know about college graduation announcement etiquette.

    Keep Reading

    Boost Diploma Frame Sales

    Herff Jones and Framing Success are offering bookstore partners free marketing supplies to aid their diploma frame sales efforts. From event kits to signage and brochures, we have you covered.

    Keep Reading

    Back to School Checklist

    This year, start things off right by making sure you’re prepared for everything that’s coming your way with our back to school checklist.

    Keep Reading