Adviser Assistance Checklist 11
CHECKLIST 11 of 12:
May-June
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ESSENTIALS
- Make your final invoice payment and budget for next year. Your final invoice reflects 10 percent of your printing agreement, along
with any additions, upgrades, tax and shipping, if applicable. - Plan for summer coverage. Think about events in the community as well as those related to school.
- Schedule staff social events. Build mentoring relationships between new and incoming staffers early.
- Make final summer workshop plans.
- Organize computer files and archive your final spreads (InDesign). Export a PDF file of your book and send it to your rep.
NEXT LEVEL
- Develop next year’s theme. Brainstorm ways to carry it through the book. Let it sit for a while and see if it still seems relevant and fresh. Consensus isn’t always the answer.
- Give staffers an assignment to build portfolios of their work. Hello résumé!
EXPERT
- Write thank you notes to all who assisted with the book, including advertisers and sponsors — handwritten is best.
- Send renewal letters to all existing advertisers — and take the time to follow up.
Additional Resources
Style Sheet for Writing Copy
Use this style sheet as a starting point for your staff. You will need to set rules that pertain to your school. Keep in mind that the ultimate goal when observing style rules is to be consistent within your publication.
Plus One Portable Yearbooks
Herff Jones’ Plus One is the digital companion alongside the printed yearbook. The year’s events are at your fingertips anytime, anywhere on your smartphone or tablet, at no cost to your school or anyone who has purchased a yearbook.LEARN MORE
Yearbook is for Life
While the language varies, it’s no surprise so many people in the yearbook world share common sentiments. There’s a nearly universal dread as deadlines somehow become more difficult at the end. Everyone is busy and tired — maybe overwhelmed.
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