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June Checklist


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  • Make your final invoice payment and budget for next year. Your final invoice reflects 10 percent of your printing agreement, along with any upgrades or shipping, if applicable.
  • Plan for summer coverage. Think about events in the community as well as those related to school.
  • Schedule staff social events. Build mentoring relationships between new and incoming staffers early.
  • Make final summer workshop plans.
  • Organize computer files and archive your final spreads (InDesign). Export a PDF file of your book and send it to your rep.
  • If you haven’t already, submit your book to Portfolio by July 1 (spring delivery). Find the form here.
  • Submit your book to NSPA, CSPA and state organizations for critiques.
  • Create a tentative ladder.


  • Develop next year’s theme. Brainstorm ways to carry it through the book. Let it sit for a while and see if it still seems relevant and fresh. Consensus isn’t always the answer.
  • Give staffers an assignment to build portfolios of their work. Hello résumé!


  • If you haven’t already, develop an exchange list and share your book (or PDFs of your favorite spreads) with other schools — and with us at
  • Write thank you notes to all who assisted with the book, including advertisers.
  • Send renewal letters to all existing advertisers.
  • Notify rising seniors and their parents about photo deadlines and costs. If possible, insert a flier into rising senior report cards or senior product mailings.



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