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April Checklist

APRIL CHECKLIST

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DISTRIBUTION DAY

  • Will you be moving boxes and setting up tables?
  • How will you handle “extras” such as name plates, dust jackets and autograph supplements?
  • Think through how you’ll distribute personalized books without mixing up names.
  • Will students need places to sign books? Will it be a party atmosphere?
  • How will students prove their payments? Did you know Herff Jones has wristbands you can hand out as entry tickets to your events?
  • Check out yearbookdiscoveries.com for all the goodies you need to pull off the best yearbook day ever.
  • Make a kit for last-minute sales with a receipt book, computer, pens and money collection envelopes. Make sure you have staffers assigned to a sales table.
  • Print a distribution list from eBusiness and resolve any potential issues such as duplicate orders, balances due, missing information or students who have moved.
  • If you opt for name plates, you should receive them in time to check spelling and cross-check against your eBusiness list. You may even have time to order replacements.
  • When books arrive, take a minute to have a special reveal moment with your staffers. Make it special, and take lots of pictures!
  • Inspect and count all of your books when they arrive. We try to send extras to account for any scuffs acquired during shipping.
  • Don’t forget to pull books for your classroom, administrators, the library, contests and critiques. When you get down to about five books, start a waiting list.
  • Keep entering all sales into eBusiness so your records are correct.

 
PLAN AHEAD

  • It’s time to get your spring supplement done! Allow two to three weeks for printing and shipping.
  • Get next year’s staffers together and let them know about summer workshops. Plan some whole-staff activities for the spring.

 

 

Additional Resources

March Checklist

Your yearbook to-do list for March.

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